- Manage agendas/travel arrangements/appointments etc. for the director - Manage phone calls and correspondence (e-mail, letters, packages etc.) - Support budgeting and bookkeeping procedures - Create and update records and databases with personnel, financial and other data - Track stocks of office supplies and place orders when necessary - Submit timely reports as business trip reports, monthly financial reports - Dealing with DMCC FZ when required - Managing the stuff personal documentation - Prepare presentations/proposals as assigned - Administering petty cash - Preparing the tender documents acting sometimes from the side of bidder and other time of tenderee - Subcontracts administration procedures - Russian-English translating assistance - Assist colleagues whenever necessary

- Covering the reception desk, meeting and greeting all guests in a welcoming and professional manner - Responsible for scheduling and arranging travel for Director and GM, and coordinating with the travel agents/hotels to make bookings accordingly - Answering and redirecting incoming calls, taking adequate messages when required - Maintaining telephone logs for incoming/outgoing calls - Dealing with incoming, outgoing correspondence in a highly professional manner - Preparing reports of the day, monthly cash reports and accounting - Administering petty cash - Handling customers' files and counting their attendance in appropriate manner - Dealing with DMCC FZ when required - Dealing with complex queries and complaints on the telephone, by email and in person - Arranging internal and external meetings and appointments as required and requested by the management - Controlling the office administration budget - Coordinating with external agencies and suppliers (e.g. marketing, facilities management, security) as and when required - Managing, organizing, and updating relevant data using database applications - Arranging office supplies and equipment - Arranging domestic and international courier services - Organizing office maintenance and repair work - English-Russian, Russian-English translation, when required - Keeping management updated about all the requests - Arranging and participating in meetings, conferences, and project team activities - Taking minutes during meetings

- Arranging travels (visa, flights, accommodation) and, occasionally, travelling with the CEO to provide general assistance during presentations/meetings - Screening phone calls and requests. Handling them when appropriate - Meeting and greeting visitors at all levels of seniority - Organizing and maintaining diary - Dealing with incoming email, faxes and post, often corresponding on behalf of the CEO - Producing documents, briefing papers, reports and presentations - Scheduling meetings as requested, book meeting rooms, put together agendas and all documentation as required - Organizing and attending meetings and ensuring the CEO is well prepared for meetings - Taking minutes - Liaising with clients, suppliers and other stuff - Carrying out specific projects and researches - Deputizing for the CEO, making decisions and delegating work to others during CEO’s absence

- Staff recruitment, interviews - Formation and maintenance of corporate culture - Employment, dismissal, transfer of the staff - Maintaining a database - Registration of business trips - Managing labour contracts, contracts on a full individual liability - Control of timely updating of contracts - Drawing up obligations for ensuring safety of information being trade bank secret, orders, acts, etc.) - The schedule of holidays - The staff list and modification of it - The sheet of the accounting of working hours - Paperwork in archive - Expense reports - Placement of vacancies in mass media, the Internet, the centre of employment of the population - Work with mail, i.e registration of incoming documents and organized control of terms of answers - Office life support (water, stationery)

- Welcoming guests, proceeding them to the chairman - Work with telephone calls and e-mails in appropriate manner - Assistance to chairman when needed - Help to clients with all the questions they have - Office life support

Foreign Languages Faculty, Diploma